Import Your Inventory
Get your watch inventory into WatchDealerInventory quickly and efficiently. Choose the method that works best for your business.
Choose Your Import Method
Select the method that best fits your inventory size and workflow
CSV Bulk Import
Import multiple items at once using a CSV file
Pros
- Import hundreds of items quickly
- Consistent data format
- Easy to prepare in Excel/Google Sheets
- Batch processing with validation
Cons
- Requires CSV file preparation
- Need to follow specific format
- Photos must be uploaded separately
Steps
- 1Download the CSV template
- 2Fill in your watch data
- 3Upload the CSV file
- 4Review and confirm import
- 5Upload photos for each item
Manual Entry
Add items one by one through the web interface
Pros
- Full control over each item
- Upload photos immediately
- Real-time validation
- Learn the system as you go
Cons
- Time-consuming for large inventories
- More prone to errors
- Repetitive data entry
Steps
- 1Click "Add New Item"
- 2Fill in basic information
- 3Upload photos
- 4Set pricing and condition
- 5Save and add next item
CSV Template Guide
Use this template to prepare your inventory data for bulk import
Required Columns
Download Template| make | model_name | ref_no | year | condition | case_material | dial_color | movement_type | case_size | band_material | band_color | purchase_price | asking_price | description | notes | status | location |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Rolex | Submariner | 116610LN | 2020 | Excellent | Stainless Steel | Black | Automatic | 40mm | Stainless Steel | Black | 8000 | 12000 | Excellent condition, full set with box and papers | Recently serviced | Available | Showroom A |
Important Notes
- • Required fields: make, model_name, ref_no, condition, asking_price
- • Use consistent values for condition (Excellent, Very Good, Good, Fair)
- • Prices should be numbers only (no currency symbols)
- • Status should be: Available, Sold, Reserved, or Consigned
- • Maximum file size: 10MB
Photo Guidelines
High-quality photos are essential for selling watches online
Image Quality
Use high-resolution photos for best results
- Minimum 1200x1200 pixels
- Use good lighting (natural light preferred)
- Avoid blurry or dark images
- Use consistent background
Photo Angles
Capture multiple angles of each watch
- Front view (dial)
- Case back
- Side profile
- Clasp or buckle
- Box and papers (if available)
File Format
Use appropriate file formats and sizes
- JPG or PNG format
- Maximum 10MB per image
- RGB color space
- No watermarks or text overlays
Common Mistakes to Avoid
Learn from common errors to ensure a smooth import process
Incorrect CSV Format
Always use the provided template and follow the column headers exactly
Missing Required Fields
Ensure all mandatory fields (make, model, ref_no) are filled in
Poor Quality Photos
Use high-resolution images with good lighting and multiple angles
Inconsistent Data Entry
Use standardized values for condition, materials, and other fields
Ready to Import?
Follow these next steps to complete your inventory setup
Need Help with Import?
Our support team can help you with the import process and troubleshoot any issues.